Administration and evaluation of abstracts

Export of contributions

After setting up the final program the system provides the export of stored data for the creation of reports of:

  • final program
  • author index
  • intelligent bulk correspondence
  • searches

and also for the creation of printouts of

  • manuscripts for proceedings
  • final program
  • assemblies for CD-ROM
  • full texts

Congresses and conferences with larger numbers of contributions have to utilize an automatic system for acceptance and evaluation of abstracts. Such a system enables the co-operation of numerous referees and organizers as a result of which mistakes can be eliminated and work is simplified.

The system usually consists of the fallowing steps:

  • Submission of abstracts

    An application form again accomplishes the submission of abstracts. This is done either by an attachment of document in common text format (MS Word, RTF, PDF, etc.) or by writing the contribution directly into the window of browser by means of a an editing tool also possibly supporting selected formatting systems.

  • Evaluation, administration of referees

    According to a pre-set logic individual contributions are distributed to various referees for evaluation. Such an evolution can be grade-based or verbal. The result can be summarized automatically or only displayed as a recommendation for manual inclusion into the program..

  • Program creation

    The creation of the program is the next step where an automated system is very helpful. According to the number of lecture halls available individual contributions are interested into a pre-set time schedule.

  • Submission of full texts

    The submission of full texts is performed is a similar manner as the submission of abstracts.

  • Exports

    Further processing of data and files. Export of summaries and full text for further processing such as editing or inclusion in the progress program.